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A SUBSTITUTE ORDINANCE BY FINANCE/EXECUTIVE COMMITTEE AUTHORIZING THE CHIEF FINANCIAL OFFICER TO PAY THE OUTSTANDING INVOICE FOR SPECIAL PROCUREMENT AGREEMENT SP-6647-PL WITH ASSETWORKS LLC, ON BEHALF OF THE DEPARTMENT OF PUBLIC WORKS, FOR SERVICES RENDERED DURING THE TERM OF JULY 1, 2021 THROUGH FEBRUARY 28, 2022, IN AN AMOUNT NOT TO EXCEED SEVENTY-EIGHT THOUSAND TWO HUNDRED FIFTY-SIX DOLLARS AND SEVENTY CENTS ($78,256.70); TO AUTHORIZE AND APPROVE PAYMENT IN THE AMOUNT OF THIRTY-FOUR THOUSAND SEVEN HUNDRED EIGHTY DOLLARS AND SEVENTY-SIX CENTS ($34,780.76) FOR SERVICES TO BE RENDERED DURING THE TERM OF MARCH 1, 2022 THROUGH JUNE 30, 2022; WITH ALL CONTRACTED WORK TO BE CHARGED TO AND PAID FROM THE FUND, DEPARTMENT, ORGANIZATION, AND ACCOUNT NUMBERS LISTED HEREIN; AND FOR OTHER PURPOSES.
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WHEREAS, the City of Atlanta (the “City”), on behalf of the Department of Public Works, entered into Special Procurement Agreement SP-6647-PL (the “Agreement”) with AssetWorks LLC for the purchase and installation of FleetFocus Asset Management System for the Department of Public Works, in an amount not to exceed Seven Hundred Ninety Thousand Two Hundred Twelve Dollars And Seventy-Eight Cents ($790,212.78), pursuant to Resolution 13-R-0645, adopted by the City Council on May 6, 2013 and approved by operation of law on May 15, 2013; and
WHEREAS, the Department of Public Works Office of Fleet Services uses the AssetWorks LLC fleet management system, FleetFocus, to manage the City’s motorized fleet of 5,292 vehicles and the distribution of approximately 3 million gallons of fuel; and
WHEREAS, AssetWorks LLC has provided on-going maintenance and support to the Department of Public Works Office of Fleet Services pursuant to the Agreement; and
WHEREAS, the Department of Public Works Office of Fleet Services is currently working with the Department of Procurement on procuring a cloud based asset management system; and
WHEREAS, the Commissioner of the Department of Public Works recommend authorizing the Chief Financial Officer to pay the outstanding invoice with AssetWorks LLC for services rendered during the term of July 1, 2021 through February 28, 2022, in the amount of Seventy-Eight Thousand Two Hundred Fifty-Six Dollars and Seventy Cents ($78,256.70) and to allocate funding in the amount of Thirty-Four Thousand Seven Hundred Eighty Dollars and Seventy-Six Cents ($34,780.76) for the period of March 1, 2022 through June 30 , 2022 so that AssetWorks LLC may continue to provide services until the new procurement is completed.
THE CITY COUNCIL OF THE CITY OF ATLANTA, GEORGIA, HEREBY ORDAINS
as follows:
SECTION 1: That he Chief Financial Officer is authorized to pay the outstanding invoice for SP-
6647-PL with AssetWorks LLC, for services rendered during the term of July 1, 2021 through February 28, 2022, in an amount not to exceed Seventy-Eight Thousand Two Hundred Fifty-Six Dollars and Seventy Cents ($78,256.70).
SECTION 2: That the Chief Financial Officer is authorized to approve payment in the amount of Thirty-Four Thousand Seven Hundred Eighty Dollars ($34,780.76) for services rendered and to be rendered during the period of March 1, 2022 through June 30, 2022.
SECTION 3: That all contracted work shall be charged to and paid from the listed Fund Department Organization and Account Number: 6001 (Fleet Service Fund) 130402 (DPW Fleet Services Operations) 5212001 (Consulting/Professional Services) 1590000 (Customer Service).
SECTION 4: That all ordinances and parts of ordinances in conflict with this ordinance are hereby waived to the extent of the conflict.
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